The meeting was called to order at 5:00. All Directors, with the exception of Beverly were in attendance. Also in attendance were John McCarthy, Floyd Adams, Ron Tiche, Jane St. Pierre and Paula Reynolds.
The Minutes for the July meeting were approved as printed.
Presentation by John McCarthy. John made an excellent presentation for “Jack’s Place”. His plan will give people an opportunity to purchase bricks to honor or memorialize residents and friends of Lake Shastina.
It was suggested that we have a Community Day in the spring to help lay the pavers & cleanup the area. We could have hotdogs. It was suggested that we ask the Garden Club for assistance with landscaping. The LSPOA will take care of the irrigation. Could landscape plan include shade trees? What about lighting (solar option)
OLD BUSINESS
Item VI A on the Action agenda was moved and RonTiche was unanimously approved as a Director.
Jane read the letter from the Cheney Foundation denying our request for a $32,000 Grant for surface for the playground area. She said she needs direction as to what to look for in the future. At this time the McConnell Foundation is not working with Siskiyou County.
LSPOA Luncheon – We have not yet received the funds from the luncheon. They will be forwarded to us when the new LSPOA Board meets in September.
Day at Hoy Park Sept. 18th
Paula told the Board about the groups that will be performing. All are local, having a connection to Weed or Lake Shastina. We still need a clown who can do balloons or face painting and will do so for tips.
Tickets for the two one-year memberships to the Wellness Clinics will be sold at 1 for $1.00, 10 for $7.00, 20 for $15.00 or an arm length for $20.00.
The Arts Bus will be there. Glyenn is going to contact Ken to see how Vendors are coming along and Eva will make the contact to get the large tarp and see about games for children. We need to see if the Snow Cone Vendor is coming. Kay will contact Will as to food purchases Publicity; An article has been written for the Shastina News, Weed Press and Siskiyou Daily and Paula has sent publicity to “After Five” and the “North State Parent Magazine”. She also has us on Face Book. Vendors, guidelines and regulations for inviting them was tabled since Ken and Dee were not in attendance.
The Foundation Brochure needs to be printed this month. John Diehm, Tom Wetter and Glyenn have supplied photos and Eva will help with the verbiage.
Oktoberfest – Oct. 16th - Dinner, Music, Fundraiser
Kay will talk with Will to help set the Ticket price and menu.
Paula will work on music, with a $300.00 budget. She will try for an Oompah Band. There wasdiscussion as to whether people would prefer to listen or have music that is “danceable”.
We will have a Dessert Auction and a Silent Auction for “Services” donated by individuals.
Paula will look into insurance.
Eva will have Nick look into Beer for event.
NEW BUSINESS
LSPOA Liaison Kay will contact the LSPOA to request that they appoint one of their members as Liaison to the Board. We also thanked Floyd for his service and appreciate the fact that he will continue to assist us.
The Hoy Family wishes to provide two Spring Riders for the playground. $425.00 will come from the Betty Hoy memorials and they will add the rest. Each will cost $625. and they want to provide two. They plan to put in the Sea Horse upon approval of the LSPOA and a Panda Bear at a later time.
Kay will send the request to Sylvia for inclusion in the POA packet.
A suggestion to have a New Year’s Eve Party was unanimously turned down.
Spring Dinner Dance date was sent for March 19, 2011.
FOUNDATION ACTION ITEMS
Next meeting: September 16th – 2 pm (note time change)
ADJOURNMENT – 6:35 pm
Sunday, August 22, 2010
Thursday, June 24, 2010
LSCFI meeting notes 06-21-10
LSCF meeting notes:
June 21, 2010
5:00 P.M.
The meeting was called to order at 5:05 P.M.
Roll Call; Beverly and Eva missing, Tom Wetter in attendance. Directors in attendance were Kay, Glyenn, Bill, Gladys, adjunct members Floyd and Jane and guest Tom Wetter. Absent were: Beverly Roths, Eva Mitchell, Ken and Dee Gann.
The Minutes of the May meeting were approved as written.
Treasurer’s May Report; Bill reported the following: Statement balance; 9,886.26; outstanding checks, $764.12; today deposited $1,040.50; Concert, $937 profit; vendor day – $23.50 + vendor fees of $75.00
OLD BUSINESS
Recapped the Concert in the Park which was a great event, other vendors sold out, and the cheeseburger sales were successful. From POA perspective, need Porta Potties, more trash cans, and a Police Department officer on duty at the park.
LSPOA Luncheon was tabled to discuss with Will in July. There is also an opportunity to sell food at bike rodeo…same day…We will discuss this possibility with Will and Ken.
Day at the Park Sept. 18th
Music - Paula Reynolds (Scott Durbin of Weed might be helpful)
Contacts to make, Arts Bus, Vendors, Keith Ronge
Food – We will have to decide if we will serve food.
We need to find who has the large tarp we borrowed two years ago.
We need to see if we can secure the Snow Cone machine from Weed Elem.
We are happy that we now have our own popcorn machine.
Donation for Swings: We received a letter from the POA notifying us that we will need to have an additional $2,800 to install the swings. Since our Grant Writer, Jane, will submit a Grant Proposal for a permanent poured in place rubberized surface for the play area it was suggested that we hold the $5,000 until we either secure the loan or have the additional $2,800. Therefore it was moved by Gladys, seconded by Bill, that the $5,000 be placed in 30-day CD until such time as the funds will be used for the swings. It was unanimously approved.
A meeting will be set for the July 12th to meet with John McCarthy, members of the High Desert Gardeners, LSPOA, and Daisy White to decide how to use the $1,800 set aside for Jack’s place. They will meet with the Foundation members at 5:00, and the Foundation meeting will follow.
We had a discussion with Tom as to the necessity of a ne plan that will show the placement of future ammenities in the park. Without direction from the POA, CSD and general manager we are unsure of the direction we need to take in fundraising.
Brochure – We need photos of community events! Kay has an Article for the next Shastina News soliciting pictures. They are to be sent to Kay through her e-mail.
Report from LSPOA meeting – Floyd POA Letter was distributed. Kay have been applied for.
The Blog site which was created by Dana Short is now in place. The site can be reached at http://lakeshastinafoundation.blogspot.com/. It is also available through the Lake Shastina Web site.
Vacancy on Board…We still need one more member.
Grant writing up-date – Jane is sending a Grant Application to the Ben B. Cheney Foundation. It is a request for $32,000 for a poured in place surface for approximately 2,400 square feet, to be placed under the gym equipment and swings.
NEW BUSINESS
We are looking into the possibility of sponsoring an “Oktoberfest”. A suggested date was October 16th. Jane has a relative who plays the accordion. That would be a welcome addition. There will be more discussion next month.
A suggestion was made that we ask for “Donations for Grass” as a way to get the needed money to cover the areas of the park that are blowing dirt onto the nearby residents.
A Garden Tour was suggested by Jane as a possible fund raiser for next summer. Diana and Jim Cucuza may be willing to help organize this. We will pursue this at a later date.
.
FOUNDATION ACTION ITEMS
Due to conflicts with the POA meetings and a busy third week the July meeting was changed to July 12th; Moved by Gladys, seconded by Glyenn. It was unanimously approved.
ADJOURNMENT
The meeting was adjourned at 6:30.
Jane St. Pierre,
Secretary Pro-Tem
June 21, 2010
5:00 P.M.
The meeting was called to order at 5:05 P.M.
Roll Call; Beverly and Eva missing, Tom Wetter in attendance. Directors in attendance were Kay, Glyenn, Bill, Gladys, adjunct members Floyd and Jane and guest Tom Wetter. Absent were: Beverly Roths, Eva Mitchell, Ken and Dee Gann.
The Minutes of the May meeting were approved as written.
Treasurer’s May Report; Bill reported the following: Statement balance; 9,886.26; outstanding checks, $764.12; today deposited $1,040.50; Concert, $937 profit; vendor day – $23.50 + vendor fees of $75.00
OLD BUSINESS
Recapped the Concert in the Park which was a great event, other vendors sold out, and the cheeseburger sales were successful. From POA perspective, need Porta Potties, more trash cans, and a Police Department officer on duty at the park.
LSPOA Luncheon was tabled to discuss with Will in July. There is also an opportunity to sell food at bike rodeo…same day…We will discuss this possibility with Will and Ken.
Day at the Park Sept. 18th
Music - Paula Reynolds (Scott Durbin of Weed might be helpful)
Contacts to make, Arts Bus, Vendors, Keith Ronge
Food – We will have to decide if we will serve food.
We need to find who has the large tarp we borrowed two years ago.
We need to see if we can secure the Snow Cone machine from Weed Elem.
We are happy that we now have our own popcorn machine.
Donation for Swings: We received a letter from the POA notifying us that we will need to have an additional $2,800 to install the swings. Since our Grant Writer, Jane, will submit a Grant Proposal for a permanent poured in place rubberized surface for the play area it was suggested that we hold the $5,000 until we either secure the loan or have the additional $2,800. Therefore it was moved by Gladys, seconded by Bill, that the $5,000 be placed in 30-day CD until such time as the funds will be used for the swings. It was unanimously approved.
A meeting will be set for the July 12th to meet with John McCarthy, members of the High Desert Gardeners, LSPOA, and Daisy White to decide how to use the $1,800 set aside for Jack’s place. They will meet with the Foundation members at 5:00, and the Foundation meeting will follow.
We had a discussion with Tom as to the necessity of a ne plan that will show the placement of future ammenities in the park. Without direction from the POA, CSD and general manager we are unsure of the direction we need to take in fundraising.
Brochure – We need photos of community events! Kay has an Article for the next Shastina News soliciting pictures. They are to be sent to Kay through her e-mail.
Report from LSPOA meeting – Floyd POA Letter was distributed. Kay have been applied for.
The Blog site which was created by Dana Short is now in place. The site can be reached at http://lakeshastinafoundation.blogspot.com/. It is also available through the Lake Shastina Web site.
Vacancy on Board…We still need one more member.
Grant writing up-date – Jane is sending a Grant Application to the Ben B. Cheney Foundation. It is a request for $32,000 for a poured in place surface for approximately 2,400 square feet, to be placed under the gym equipment and swings.
NEW BUSINESS
We are looking into the possibility of sponsoring an “Oktoberfest”. A suggested date was October 16th. Jane has a relative who plays the accordion. That would be a welcome addition. There will be more discussion next month.
A suggestion was made that we ask for “Donations for Grass” as a way to get the needed money to cover the areas of the park that are blowing dirt onto the nearby residents.
A Garden Tour was suggested by Jane as a possible fund raiser for next summer. Diana and Jim Cucuza may be willing to help organize this. We will pursue this at a later date.
.
FOUNDATION ACTION ITEMS
Due to conflicts with the POA meetings and a busy third week the July meeting was changed to July 12th; Moved by Gladys, seconded by Glyenn. It was unanimously approved.
ADJOURNMENT
The meeting was adjourned at 6:30.
Jane St. Pierre,
Secretary Pro-Tem
Friday, May 28, 2010
L.S.C.F.I. TO SERVE CHEESEBURGERS AT THE "CHEESEBURGER" CONCERT
The Foundation will serve Gourmet Cheeseburgers and Virgin Margaritas at the Concert in the Park on June 11th. Plan to have dinner at the park. Under the capable direction of Chef Will Bullington, there will be an opportunity to create your cheeseburger just the way you like it!
The Foundation will serve Gourmet Cheeseburgers and Virgin Margaritas at the Concert in the Park on June 11th. Plan to have dinner at the park. Under the capable direction of Chef Will Bullington, there will be an opportunity to create your cheeseburger just the way you like it!
Sunday, May 23, 2010
Meeting Notes - 5/17/10
MEETING NOTES
May 17, 2010
5:00 P.M.
The meeting was called to order 5:07 pm
All directors and Jane were present.
The Minutes from the April meeting were approved as written.
The Treasurer’s May Report was given by Bill. He was thanked for the care and accuracy with which he is keeping the diversified records.
OLD BUSINESS
Grant Writing update – Jane will be talking with John to work on a grant for solid playground matting.
Donation from Rancho Hills; There was a discussion of what should be included in an MOU for the project. Since this will be the first of many projects we need to establish a generic MOU that will be adjusted for each project.
The following bulleted points were suggested:
- $5000 for swings
- No more than half baby swings
- Paid by Foundation upon presentation of vendor bill or proof of payment by LSPOA
Kay will research and e-mail an MOU to members for their approval.
Vendors Day May 8th
Due to the illness of Ken Gann the review of the Mother’s Day event and discussion of upcoming dates was tabled.
June 11th Concert in the Park Event – Jane will contact Julie to find out who we should contact to find out if there is a food item we can provide. She will notify us when she has information.
Day at Hoy Park
When presented with the $125.00 charge for use of the Park a motion was made and seconded that we cancel the event. However, after discussion that motion was defeated, five to one and a second motion was made that we pay the $125.00. The rationale was that, if we have the vendors and Farmer’s Market we might be able to break even on the event. The concern is that we, as a Foundation created to raise funds for Lake Shastina, should not be spending the money. It was decided that we could use $125.00 of the $500.00 start-up fund which we received from LSPOA for that purpose. This motion was approved unanimously.
Brochure printing costs. Will Bullington checked the printing costs from Southern Oregon Printing. The cost will be $453.00 for printing and folding 2,500 brochures. A motion unanimously passed to have this brochure created, printed and ready to go into the CSD mailing to residents.
Floyd reported from the LSPOA Board: The Board approved the Agreement between the LSPOA and LSCFI and they also approved the proposal for LSCFI to prepare the luncheon for the Annual meeting. Will is checking on costs.
The vacancy on the Board has not been filled. We need to think of possible candidates.
NEW BUSINESS
Since we will be serving the LSPOA Luncheon we will not have the Ravioli Dinner we were considering. Will has a crew to assist him in preparing the meal. They will prepare the meal that the LSPOA board chose.
The LSPOA and LSCFI are planning a meeting to prioritize items for the park and other projects. This will help us to look for suitable grants and donations.
It is necessary for us to establish a means of communication and place to post the Agendas and Minutes for public viewing. Currently they are posted under the LSPOA.
To establish a web-site the cost of the URL would be $13.00 and the annual cost would be in the neighborhood of $55.00. Instead of this expenditure it was suggested that we see if we could use a Blog. Kay will check to see if that would work as well.
The High Desert Gardeners are working with the LSPOA to landscape the section of the Park near the playground equipment. The LSPOA authorized money for the infrastructure. A motion was made and approved unanimously that we donate $100.00 of the Dinner Dance receipts to assist in their endeavor.
FOUNDATION ACTION ITEMS
The Directors unanimously ratified the LSPOA/LSCFI Service Agreement as written.
A motion was made to authorize the treasurer to pay up to $5000 for swings at Hoy Park project for LSPOA.
The Next meeting will be held on June 21st.
There were no items for closed session so the meeting was adjourned at 6:35.
Eva Mitchell, Secretary
May 17, 2010
5:00 P.M.
The meeting was called to order 5:07 pm
All directors and Jane were present.
The Minutes from the April meeting were approved as written.
The Treasurer’s May Report was given by Bill. He was thanked for the care and accuracy with which he is keeping the diversified records.
OLD BUSINESS
Grant Writing update – Jane will be talking with John to work on a grant for solid playground matting.
Donation from Rancho Hills; There was a discussion of what should be included in an MOU for the project. Since this will be the first of many projects we need to establish a generic MOU that will be adjusted for each project.
The following bulleted points were suggested:
- $5000 for swings
- No more than half baby swings
- Paid by Foundation upon presentation of vendor bill or proof of payment by LSPOA
Kay will research and e-mail an MOU to members for their approval.
Vendors Day May 8th
Due to the illness of Ken Gann the review of the Mother’s Day event and discussion of upcoming dates was tabled.
June 11th Concert in the Park Event – Jane will contact Julie to find out who we should contact to find out if there is a food item we can provide. She will notify us when she has information.
Day at Hoy Park
When presented with the $125.00 charge for use of the Park a motion was made and seconded that we cancel the event. However, after discussion that motion was defeated, five to one and a second motion was made that we pay the $125.00. The rationale was that, if we have the vendors and Farmer’s Market we might be able to break even on the event. The concern is that we, as a Foundation created to raise funds for Lake Shastina, should not be spending the money. It was decided that we could use $125.00 of the $500.00 start-up fund which we received from LSPOA for that purpose. This motion was approved unanimously.
Brochure printing costs. Will Bullington checked the printing costs from Southern Oregon Printing. The cost will be $453.00 for printing and folding 2,500 brochures. A motion unanimously passed to have this brochure created, printed and ready to go into the CSD mailing to residents.
Floyd reported from the LSPOA Board: The Board approved the Agreement between the LSPOA and LSCFI and they also approved the proposal for LSCFI to prepare the luncheon for the Annual meeting. Will is checking on costs.
The vacancy on the Board has not been filled. We need to think of possible candidates.
NEW BUSINESS
Since we will be serving the LSPOA Luncheon we will not have the Ravioli Dinner we were considering. Will has a crew to assist him in preparing the meal. They will prepare the meal that the LSPOA board chose.
The LSPOA and LSCFI are planning a meeting to prioritize items for the park and other projects. This will help us to look for suitable grants and donations.
It is necessary for us to establish a means of communication and place to post the Agendas and Minutes for public viewing. Currently they are posted under the LSPOA.
To establish a web-site the cost of the URL would be $13.00 and the annual cost would be in the neighborhood of $55.00. Instead of this expenditure it was suggested that we see if we could use a Blog. Kay will check to see if that would work as well.
The High Desert Gardeners are working with the LSPOA to landscape the section of the Park near the playground equipment. The LSPOA authorized money for the infrastructure. A motion was made and approved unanimously that we donate $100.00 of the Dinner Dance receipts to assist in their endeavor.
FOUNDATION ACTION ITEMS
The Directors unanimously ratified the LSPOA/LSCFI Service Agreement as written.
A motion was made to authorize the treasurer to pay up to $5000 for swings at Hoy Park project for LSPOA.
The Next meeting will be held on June 21st.
There were no items for closed session so the meeting was adjourned at 6:35.
Eva Mitchell, Secretary
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